Accounts Administration Assistant

FT Recruitment have partnered with an Aberdeen based IT services business. Our client is looking to hire an Accounts Administration Assistant in a varied and detail-focused role offering the opportunity to support the smooth running of client services through accurate billing, administration and process management.

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The successful candidate will play a key role in supporting the day-to-day operations of the business, ensuring client records, invoicing processes and internal systems are maintained accurately and efficiently. This position would suit someone who enjoys working with data, takes pride in getting the details right, and is motivated by creating organised and effective processes.

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Responsibilities include:

• Preparing, checking and issuing client invoices accurately and within agreed timescales
• Tracking billable work and additional charges outside monthly service agreements
• Reviewing purchase orders and supplier invoices to ensure accuracy
• Supporting the reconciliation of billing information and financial records
• Handling client invoice queries professionally via phone and email
• Maintaining accurate client records and internal documentation
• Updating systems and ensuring information is recorded correctly
• Supporting improvements to business processes and administration workflows
• Working closely with internal teams to ensure smooth service delivery
• Assisting with general business administration tasks as required

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The ideal candidate will have previous experience within finance administration, billing, business support or a similar administrative role. Strong attention to detail, excellent organisational skills and confidence working with numbers are essential. You should be comfortable using Microsoft Excel and enjoy working with systems, processes and accurate data management. Xero experience is beneficial but not essential.

Please note this is a full-time, office-based role. Get in touch with the FT Recruitment team for full details.